Fully Turnkey Powers of Attorney Within a Week: Drafting, Translation, and Apostille With a 100% Guarantee*
We provide apostille and translation services for your Canadian powers of attorney on a turnkey basis for their use in 126 countries outside of Canada:
  • creation of documents by notaries from other countries;
  • online notarization by a Canadian notary;
  • apostille within a week;
  • sending finished documents to any country
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* We guarantee that all our work will be done correctly and to the fullest extent possible, as permitted by the official information on the websites of official institutions. We cannot be held responsible for the execution or non-execution of their work by government bodies involved in apostilles, Canada Post, and courier services.
* We guarantee that all our work will be done correctly and to the fullest extent possible, as permitted by the official information on the websites of official institutions. We cannot be held responsible for the execution or non-execution of their work by government bodies involved in apostilles, Canada Post, and courier services.
How to make a power of attorney for someone who is in another country while you are in Canada?
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Legalization is a procedure that an official document issued in one country must go through to become legal in another country.

Legalization can be full or simplified. Simplified legalization is called an apostille.
As you know, a power of attorney needs to be drafted and signed by a notary. But what if the power of attorney needs to be issued in Canada, and it will be used, for example, in Spain?

A Canadian notary will not be able to draft the text of the power of attorney for you, as they do not know the laws of Spain. In Spain, they will not be able to accept a power of attorney signed by a Canadian notary without special confirmation of the legality of the foreign document. This confirmation is called legalization.
Fortunately, in Canada, as well as in other Hague Convention countries, a simplified form of legalization called apostille is used.

The full list of 126 countries that are parties to the Hague Convention, which means that they accept apostilles, can be found on the official website of the Hague Conference on Private International Law.
Apostilles on many documents are issued by Global Affairs Canada. However, some documents can only be apostilled at a provincial Foreign Affairs office. It all depends on the province where your document was issued or notarized

In short, a power of attorney is processed as follows:

1. Firstly, the text of the power of attorney needs to be drafted to ensure it complies with the laws of your country. This is done with the assistance of a notary in your country.
2. Next, for the process of apostille, this text needs to be translated into English.
3. The English version of the power of attorney must be signed by a Canadian notary.
4. Then, the signed power of attorney is apostilled by the Canadian Ministry of Foreign Affairs.
5. The finalized English document is translated back into the language of your country.
6. If necessary, this translation can be notarized and apostilled.

It might seem complicated. However, thanks to our many years of experience working with documents in Canada, we have been able to streamline this procedure as much as possible!

Our agency will enable you to arrange a power of attorney online without leaving your home, and you will receive the apostilled document within a week!

But let's go through everything step by step.
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What documents are considered notarial and subject to apostille just like a power of attorney?

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The most common documents that need to be signed in front of a notary in Canada for use in another country are:

1) Powers of Attorney
2) Consents / Permissions
3) Applications
4) Inheritance Documents
5) Notarial Certified Copies

Please note that notarized copies of NON-Canadian documents, such as a passport from another country, can only be apostilled as part of a notarized document if the document package is properly prepared by a Canadian notary. A separate copy of a foreign document cannot be apostilled in Canada, even if it is notarized by a Canadian notary.

As a rule, consent for a child to travel abroad does not need to be apostilled.
Notarial documents are all documents that are signed in front of a notary.
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How much does it cost to get an apostille and how long does it take?

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Global Affairs apostilles documents only from the following provinces:
  • Manitoba
  • New Brunswick
  • Newfoundland and Labrador
  • Northwest Territories
  • Nova Scotia
  • Nunavut
  • Prince Edward Island
  • Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:
  • Alberta
  • British Columbia
  • Ontario
  • Quebec
  • Saskatchewan
Global Affairs only accepts documents by mail, and processing takes 3 months, it is free of charge. It is not possible to visit them in person or expedite the process.

Alberta accepts documents only by mail, and processing takes 5–7 business days. The cost of an apostille for one document is $10.

British Columbia accepts documents only by mail, and processing takes 30-45 business days. The cost of an apostille for one document is $20.

Ontario accepts documents both by mail and in person, with processing taking 15 business days by mail and approximately one hour in person. The cost of an apostille for one notarized document is $16, and for a government-issued document (a birth or a marriage certificate, etc.) is $32.

Quebec accepts documents only by mail, and processing takes 10 business days. The cost of an apostille for one document is $65. For notarial documents in Quebec, there is also a mandatory intermediate step - this is the certification of the notary’s signature in the Chambre des notaires, which takes 20 business days or 72 hours for an additional fee. The cost of certifying the notary’s signature in the Chambre des notaires is $64 or $175, depending on the speed of processing.

Saskatchewan accepts documents only by mail, and processing takes 3–5 business days. The cost of an apostille for one document is $50.
Each provincial authority has their own forms that need to be filled out to obtain an apostille, as well as its requirements for document formatting and translations. In some provinces, there are very strict requirements for the notarial certification of documents.

The quickest way to get an apostille is in the province of Ontario, as one can personally visit the ODS office and complete everything on the same day.

Based on our many years of experience, we have found a way to apostille any notarial documents in the province of Ontario, regardless of which province you are in. To apostille a document in Ontario, it needs to be signed by a notary from Ontario. You can sign your document with our notary from Ontario online via video call, and your apostille will be ready within a week!

Our services for obtaining an apostille, regardless of the number of documents in one order, cost $100.

Our translations cost $58 to $88 per page, depending on the language.

Additional expenses will include notary services (optional), the cost of the apostille at Global Affairs Canada (ODS), and shipping of documents within Canada or abroad (optional).

A 13% HST tax will also be added.
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Example of processing an apostilled power of attorney with prices and timelines

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All documents signed in Quebec can only be apostilled at the Ministère de la Justice (provincial ministry in Montreal).

Unfortunately, the Ministère de la Justice has introduced a new requirement to authenticate the signature of a notary at the Chambre des notaires before submitting documents for apostille. This authentication takes 20 business days, plus the apostilling itself takes at least 10 business days. Thus, including the time for sending documents, it takes about two months. This, of course, is very long. However, an alternative way to apostille documents is through the ODS (provincial ministry in Toronto).

To apostille a document in the ODS, this document needs to be signed by a notary from Ontario. You can sign your document with our Ontario notary online, that is, via a video call, and your apostille will be ready in a week!

Below, as an example, the procedure for obtaining a full-service power of attorney with prices and terms is detailed, if you are located in the province of Quebec.

The procedure for apostilling a power of attorney or any other notarized document through the province of Ontario is as follows:
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You provide us with the document text, which you have coordinated with a notary or lawyer in your country to ensure that the text complies with the laws of that country.
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We will translate the text into English and send you a PDF file and a pre-paid shipping label for sending the signed document to us via Xpresspost courier.
3
You will need to print this English document and sign it with our notary via video call.
4
We will schedule an online appointment with the notary at a convenient time for you. You will need to show a valid identity document on camera, then sign the document and send a photo of the signed document to the notary during the video call.
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You will then need to send the original signed document to the notary using the printed shipping label.
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Upon receiving the document, the notary will authenticate it with their signature and seal.
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We will collect the signed document from the notary, assemble the necessary document package for ODS (Ontario Ministry) and personally travel there to obtain the apostille.
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After receiving the apostille, we will translate the apostilled document from English using your original text to ensure it is fully ready for use in your country.
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Some organizations in other countries require the translation to be notarized. If you need notarization of the translation, we can do this additionally.
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We will send you the apostilled and translated document via courier.
Regarding costs:
— For full-service apostilling, we charge $100.
— Remote notarization of the document costs $75.
— For translations, we charge $58-88 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of apostille at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, so it will be 2 shipments from you to us and back. 2 * $25 = $50.
A 13% tax will be added to the final amount.

In terms of timing:
— Remote certification of a document by a notary takes 1 day.
— Document translation takes 1-3 days.
— Notarial certification of translation takes 1 day (Optional).
— An apostille in the ODS is put in 1 business day, we go there every Wednesday.
— Delivery of documents with the Xpresspost courier usually takes 1-3 days for each shipment.

The exact amount can be calculated when the text of the document is ready and when it is known whether a notarial certification of the translation is needed.
What does an apostille look like in different provinces?
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Here is an example of an apostille issued by Global Affairs:
Here are some examples of apostilles issued by the Province of Ontario:
And this is what an apostille issued by the province of Alberta looks like:
This is what an apostille looks like issued by an office in Victoria in British Columbia:
This is what an apostille issued in Quebec looks like:
How to obtain an apostille for a Canadian birth/marriage/divorce/death certificate, Canadian diploma, police clearance certificate, or court documents?

Please read the detailed procedure with prices and timelines on a separate page.
Leave a request for a consultation, we will answer within a day
DISCLAIMER
Information and services outlined on this page do not constitute legal services, legal advice, or legal representation under the Law Society Act in Ontario. The service provider is not a registered paralegal or a lawyer or a notary, does not pretend to be them, and is not licensed by the Law Society of Ontario.
The information compiled on this page is coming from official sources as is.
Services provided on this page are merely assisting clients with obtaining translations, collecting necessary documents, filling out necessary forms, and shipping documents.
The clients are advised to obtain legal advice from registered legal professionals (paralegals, notaries, etc.) in their province or territory.
Clients reading the contents of this page and submitting requests for further consultations and agreeing to use these services are agreeing to these terms and are discharging the service provider, his representatives, agents, heirs, and successors from any legal claims related to these services or this information.