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We provide apostille and translation services for your Canadian powers of attorney on a turnkey basis for their use in 126 countries outside of Canada:
- creation of documents by notaries from other countries;
- online notarization by a Canadian notary;
- apostille within a week;
- sending finished documents to any country
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How to make a power of attorney for someone who is in another country while you are in Canada?
1
Legalization is a procedure that an official document issued in one country must go through to become legal in another country.
Legalization can be full or simplified. Simplified legalization is called an apostille.
Legalization can be full or simplified. Simplified legalization is called an apostille.
As you know, a power of attorney needs to be drafted and signed by a notary. But what if the power of attorney needs to be issued in Canada, and it will be used, for example, in Spain?
A Canadian notary will not be able to draft the text of the power of attorney for you, as they do not know the laws of Spain. In Spain, they will not be able to accept a power of attorney signed by a Canadian notary without special confirmation of the legality of the foreign document. This confirmation is called legalization.
A Canadian notary will not be able to draft the text of the power of attorney for you, as they do not know the laws of Spain. In Spain, they will not be able to accept a power of attorney signed by a Canadian notary without special confirmation of the legality of the foreign document. This confirmation is called legalization.
Fortunately, in Canada, as well as in other Hague Convention countries, a simplified form of legalization called apostille is used.
The full list of 127 countries that are parties to the Hague Convention, which means that they accept apostilles, can be found on the official website of the Hague Conference on Private International Law.
The full list of 127 countries that are parties to the Hague Convention, which means that they accept apostilles, can be found on the official website of the Hague Conference on Private International Law.
Apostilles on many documents are issued by Global Affairs Canada. However, some documents can only be apostilled at a provincial Foreign Affairs office. It all depends on the province where your document was issued or notarized
In short, a power of attorney is processed as follows:
1. Firstly, the text of the power of attorney needs to be drafted to ensure it complies with the laws of your country. This is done with the assistance of a notary in your country.
2. Next, for the process of apostille, this text needs to be translated into English.
3. The English version of the power of attorney must be signed by a Canadian notary.
4. Then, the signed power of attorney is apostilled by the Canadian Ministry of Foreign Affairs.
5. The finalized English document is translated back into the language of your country.
6. If necessary, this translation can be notarized and apostilled.
It might seem complicated. However, thanks to our many years of experience working with documents in Canada, we have been able to streamline this procedure as much as possible!
Our agency will enable you to arrange a power of attorney online without leaving your home, and you will receive the apostilled document within a week!
But let's go through everything step by step.
In short, a power of attorney is processed as follows:
1. Firstly, the text of the power of attorney needs to be drafted to ensure it complies with the laws of your country. This is done with the assistance of a notary in your country.
2. Next, for the process of apostille, this text needs to be translated into English.
3. The English version of the power of attorney must be signed by a Canadian notary.
4. Then, the signed power of attorney is apostilled by the Canadian Ministry of Foreign Affairs.
5. The finalized English document is translated back into the language of your country.
6. If necessary, this translation can be notarized and apostilled.
It might seem complicated. However, thanks to our many years of experience working with documents in Canada, we have been able to streamline this procedure as much as possible!
Our agency will enable you to arrange a power of attorney online without leaving your home, and you will receive the apostilled document within a week!
But let's go through everything step by step.
What documents are considered notarial and subject to apostille just like a power of attorney?
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The most common documents that need to be signed in front of a notary in Canada for use in another country are:
1) Powers of Attorney
2) Consents / Permissions
3) Statements
4) Inheritance Documents
5) Notarized Copies (True Copies)
Please note that notarized copies of NON-Canadian documents, such as a passport from another country, can only be apostilled as part of a notarized document if the document package is properly prepared by a Canadian notary. A separate copy of a foreign document cannot be apostilled in Canada, even if it is notarized by a Canadian notary.
As a rule, consent for a child to travel abroad does not need to be apostilled.
1) Powers of Attorney
2) Consents / Permissions
3) Statements
4) Inheritance Documents
5) Notarized Copies (True Copies)
Please note that notarized copies of NON-Canadian documents, such as a passport from another country, can only be apostilled as part of a notarized document if the document package is properly prepared by a Canadian notary. A separate copy of a foreign document cannot be apostilled in Canada, even if it is notarized by a Canadian notary.
As a rule, consent for a child to travel abroad does not need to be apostilled.
Notarial documents are all documents that are signed in front of a notary.
How much does it cost to get an apostille and how long does it take?
3
Global Affairs apostilles documents only from the following provinces:
Documents from the provinces listed below can only be submitted for apostille in the same province:
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Prince Edward Island
- Yukon
Documents from the provinces listed below can only be submitted for apostille in the same province:
- Alberta
- British Columbia
- Ontario
- Quebec
- Saskatchewan
Global Affairs only accepts documents by mail, and processing takes 15 business days, it is free of charge. It is not possible to visit them in person or expedite the process.
Alberta accepts documents only by mail, and processing takes 5–7 business days. The cost of an apostille for one document is $25.
British Columbia accepts documents only by mail, and processing takes 14 business days. The cost of an apostille for one document is $20.
Ontario accepts documents both by mail and in person, with processing taking 15 business days by mail and approximately one hour in person. The cost of an apostille for one notarized document is $16, and for a government-issued document (a birth or a marriage certificate, etc.) is $32.
Quebec accepts documents only by mail, and processing takes 10 business days. The cost of an apostille for one document is $65. For notarial documents in Quebec, there is also a mandatory intermediate step - this is the certification of the notary’s signature in the Chambre des notaires, which takes 20 business days or 72 hours for an additional fee. The cost of certifying the notary’s signature in the Chambre des notaires is $64 or $175, depending on the speed of processing.
Saskatchewan accepts documents only by mail, and processing takes 3–5 business days. The cost of an apostille for one document is $50.
Alberta accepts documents only by mail, and processing takes 5–7 business days. The cost of an apostille for one document is $25.
British Columbia accepts documents only by mail, and processing takes 14 business days. The cost of an apostille for one document is $20.
Ontario accepts documents both by mail and in person, with processing taking 15 business days by mail and approximately one hour in person. The cost of an apostille for one notarized document is $16, and for a government-issued document (a birth or a marriage certificate, etc.) is $32.
Quebec accepts documents only by mail, and processing takes 10 business days. The cost of an apostille for one document is $65. For notarial documents in Quebec, there is also a mandatory intermediate step - this is the certification of the notary’s signature in the Chambre des notaires, which takes 20 business days or 72 hours for an additional fee. The cost of certifying the notary’s signature in the Chambre des notaires is $64 or $175, depending on the speed of processing.
Saskatchewan accepts documents only by mail, and processing takes 3–5 business days. The cost of an apostille for one document is $50.
Each provincial authority has their own forms that need to be filled out to obtain an apostille, as well as its requirements for document formatting and translations. In some provinces, there are very strict requirements for the notarial certification of documents.
The quickest way to get an apostille is in the province of Ontario, as one can personally visit the ODS office and complete everything on the same day.
Based on our many years of experience, we have found a way to apostille any notarial documents in the province of Ontario, regardless of which province you are in. To apostille a document in Ontario, it needs to be signed by a notary from Ontario. You can sign your document with our notary from Ontario online via video call, and your apostille will be ready within a week!
Our services for obtaining an apostille, regardless of the number of documents in one order, cost $150.
Our translations cost $58 to $88 per page, depending on the language.
There are 3 options for the final translation:
1. Just a translation of the document.
2. Translation + Notarization of the translation (will require an additional fee).
3. Translation + Notarization of the translation + Apostille on the notarization of the translation (will require an additional fee).
Additional expenses will include notary services (optional), the cost of the apostille at provincial ministry in Toronto (ODS), and shipping of documents within Canada or abroad (optional).
A 13% HST tax will also be added.
The quickest way to get an apostille is in the province of Ontario, as one can personally visit the ODS office and complete everything on the same day.
Based on our many years of experience, we have found a way to apostille any notarial documents in the province of Ontario, regardless of which province you are in. To apostille a document in Ontario, it needs to be signed by a notary from Ontario. You can sign your document with our notary from Ontario online via video call, and your apostille will be ready within a week!
Our services for obtaining an apostille, regardless of the number of documents in one order, cost $150.
Our translations cost $58 to $88 per page, depending on the language.
There are 3 options for the final translation:
1. Just a translation of the document.
2. Translation + Notarization of the translation (will require an additional fee).
3. Translation + Notarization of the translation + Apostille on the notarization of the translation (will require an additional fee).
Additional expenses will include notary services (optional), the cost of the apostille at provincial ministry in Toronto (ODS), and shipping of documents within Canada or abroad (optional).
A 13% HST tax will also be added.
Example of processing an apostilled power of attorney with prices and timelines
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All documents signed in Quebec can only be apostilled at the Ministère de la Justice (provincial ministry in Montreal).
Unfortunately, the Ministère de la Justice has introduced a new requirement to authenticate the signature of a notary at the Chambre des notaires before submitting documents for apostille. This authentication takes 20 business days, plus the apostilling itself takes at least 10 business days. Thus, including the time for sending documents, it takes about two months. This, of course, is very long. However, an alternative way to apostille documents is through the ODS (provincial ministry in Toronto).
To apostille a document in the ODS, this document needs to be signed by a notary from Ontario. You can sign your document with our Ontario notary online, that is, via a video call, and your apostille will be ready in a week!
Unfortunately, the Ministère de la Justice has introduced a new requirement to authenticate the signature of a notary at the Chambre des notaires before submitting documents for apostille. This authentication takes 20 business days, plus the apostilling itself takes at least 10 business days. Thus, including the time for sending documents, it takes about two months. This, of course, is very long. However, an alternative way to apostille documents is through the ODS (provincial ministry in Toronto).
To apostille a document in the ODS, this document needs to be signed by a notary from Ontario. You can sign your document with our Ontario notary online, that is, via a video call, and your apostille will be ready in a week!
Below, as an example, the procedure for obtaining a full-service power of attorney with prices and terms is detailed, if you are located in the province of Quebec.
The procedure for apostilling a power of attorney or any other notarized document through the province of Ontario is as follows:
You provide us with the document text, which you have coordinated with a notary or lawyer in your country to ensure that the text complies with the laws of that country.
We will translate the text into English and send you a PDF file and a pre-paid shipping label for sending the signed document to us via Xpresspost courier.
You will need to print this English document and sign it with our notary via video call.
We will schedule an online appointment with the notary at a convenient time for you. You will need to show a valid identity document on camera, then sign the document and send a photo of the signed document to the notary during the video call.
You will then need to send the original signed document to the notary using the printed shipping label.
Upon receiving the document, the notary will authenticate it with their signature and seal.
We will collect the signed document from the notary, assemble the necessary document package for ODS (Ontario Ministry) and personally travel there to obtain the apostille.
After receiving the apostille, we will translate the apostilled document from English using your original text to ensure it is fully ready for use in your country.
Some organizations in other countries require that the translation be notarized or apostilled. If you need a notarized translation or an apostilled translation, we can do this additionally.
We will send you the documents by courier, or you can pick them up from our office.
Regarding costs:
— For full-service apostilling, we charge $150.
— Remote notarization of the document costs $75.
— For translations, we charge $58-88 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of apostille at ODS is $16 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, so it will be 2 shipments from you to us and back. 2 * $25 = $50.
A 13% tax will be added to the final amount.
In terms of timing:
— Remote certification of a document by a notary takes 1 day.
— Document translation takes 1-3 days.
— Notarial certification of translation takes 1 day (Optional).
— An apostille in the ODS is put in 1 business day, we go there every Wednesday.
— Delivery of documents with the Xpresspost courier usually takes 1-3 days for each shipment.
The exact amount can be calculated when the text of the document is ready and when it is known whether the translation needs notarization and an apostille for the translation.
— For full-service apostilling, we charge $150.
— Remote notarization of the document costs $75.
— For translations, we charge $58-88 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of apostille at ODS is $16 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, so it will be 2 shipments from you to us and back. 2 * $25 = $50.
A 13% tax will be added to the final amount.
In terms of timing:
— Remote certification of a document by a notary takes 1 day.
— Document translation takes 1-3 days.
— Notarial certification of translation takes 1 day (Optional).
— An apostille in the ODS is put in 1 business day, we go there every Wednesday.
— Delivery of documents with the Xpresspost courier usually takes 1-3 days for each shipment.
The exact amount can be calculated when the text of the document is ready and when it is known whether the translation needs notarization and an apostille for the translation.
What does an apostille look like in different provinces?
5
Here is an example of an apostille issued by Global Affairs:
Here are some examples of apostilles issued by the Province of Ontario:
And this is what an apostille issued by the province of Alberta looks like:
This is what an apostille looks like issued by an office in Victoria in British Columbia:
This is what an apostille issued in Quebec looks like:
Example of an apostille from Saskatchewan:
How to obtain an apostille for a Canadian birth/marriage/divorce/death certificate, Canadian diploma, police clearance certificate, or court documents?
Please read the detailed procedure with prices and timelines on a separate page
Please read the detailed procedure with prices and timelines on a separate page
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* DISCLAIMER
We guarantee that all our work is carried out accurately and to the fullest extent possible, based solely on official information available from government institutions and official websites. However, we do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. We cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. We are not licensed lawyers, paralegals, or notaries, do not present ourselves as such, and are not licensed by the Law Society of Ontario.
All information presented here is compiled from official sources and is provided strictly “as is.” The services we offer are limited to assisting clients with translation services, collecting required documents, completing forms, and coordinating document shipping.
We encourage clients to consult with licensed legal professionals (lawyers, paralegals, or notaries) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their full understanding and acceptance of these terms and agree to release the service provider, its representatives, agents, successors, and affiliates from any legal liability related to the use of these services or the information provided.
We guarantee that all our work is carried out accurately and to the fullest extent possible, based solely on official information available from government institutions and official websites. However, we do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. We cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. We are not licensed lawyers, paralegals, or notaries, do not present ourselves as such, and are not licensed by the Law Society of Ontario.
All information presented here is compiled from official sources and is provided strictly “as is.” The services we offer are limited to assisting clients with translation services, collecting required documents, completing forms, and coordinating document shipping.
We encourage clients to consult with licensed legal professionals (lawyers, paralegals, or notaries) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their full understanding and acceptance of these terms and agree to release the service provider, its representatives, agents, successors, and affiliates from any legal liability related to the use of these services or the information provided.
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